Department of Health

Workplace influenza vaccination programs – tips

Community immunisation information

The information on this page is aimed at immunisation providers. If you're looking for immunisation information for yourself, your family or someone you're caring for, visit Better Health Channel. 

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Key messages

  • Pre-planning includes promoting the program to staff, booking a vaccination provider and reserving space for the clinic.
  • In the lead-up to the clinic, confirm bookings and remind staff about the program.
  • After the clinic, evaluate the data and the program, and provide a report to staff and management.

Workplace influenza vaccination program – pre-planning

Ensure strong leadership and senior management support. This is critical to the success of workplace vaccination programs. Identify a ‘vaccination champion’ to help promote the program.

Book a vaccination provider. Vaccinations should ideally be given in autumn, and you should book a provider several months in advance. Local providers can be found online. See the workplace vaccination provider checklist for more information.

Reserve a suitable space for the clinic. This space must be convenient and include a room for the vaccinations and a nearby space for staff to wait for 15 minutes after their vaccination. Check with your vaccination provider for any requirements. Remember to plan for staff off-site.

Promote your clinic to staff. Develop a communications strategy to help raise awareness of the program and reach your vaccination target. This website includes tools such as sample email text and a promotional poster template for you to advertise clinic details. Use several mediums to reach staff, including all-staff emails, print and your company intranet. Share the link to the ‘Influenza – facts for staff’ page to give staff important information to help address the common myths and understand the risks from influenza.

Workplace influenza vaccination program – 1–2 weeks before

  • Confirm the clinic location and the provider’s requirements (including access, parking and security).
  • Remind staff of their vaccination bookings.

Workplace influenza vaccination program – day of the clinic

  • Confirm room set-up and access, including waiting-room space with chairs.
  • Meet the vaccination provider and confirm that they comply with the workplace vaccination provider checklist.

Workplace influenza vaccination program – after the clinic

  • Evaluate the data and program.
  • Provide a report to management and staff.
Consider sharing your pre- and post-campaign vaccination rates with the department by email.

Resources

Workplace influenza vaccination - sample email and newsletter text
docx 50.99 KB
Workplace influenza vaccination - poster template
docx 1.02 MB

Reviewed 22 July 2024

Health.vic

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Contact details

Opening hours:  9am to 5pm Monday to Friday

Immunisation Program Department of Health

50 Lonsdale Street, Melbourne, VIC 3000
immunisation@health.vic.gov.au
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