Update to management of applications and information sharing

Key messages

From 1 January 2025, the regulation of Assisted Reproductive Treatment (ART) and the management of Victoria's donor conception registers transferred from the Victorian Reproductive Treatment Authority (VARTA) to the Department of Health (the Department) under the Health Legislation Amendment (Regulatory Reform) Act 2024.
The Department is updating the processes for managing applications and sharing information from the donor conception registers. The new processes will be introduced in stages.
For further information on these changes or to update your contact details, email the Donor Conception Register team at dcr@health.vic.gov.au.

The Department is currently updating the processes for managing applications and sharing information from the donor conception registers.

These updates are designed to:

improve privacy protections
respect individual preferences
provide clearer and more consistent communication with applicants.

The new processes will be introduced in stages, starting with matching and disclosure of Voluntary Register applications.

How these changes will affect your application

Open applications to the Voluntary Register or Central Register that were submitted to VARTA before 1 January 2025 have been transferred to the Department's Donor Conception Register team for processing.

If you have already submitted an application, you do not need to apply again. Your application is being worked through under the new process. As the updated procedures are introduced, the team will continue to progress applications as quickly and safely as possible.

During this transition period, the Department is working to minimise impacts on applicants. Some processing may take longer while new processes are put in place and existing applications are carefully reviewed and brought under the updated framework.

To ensure we can contact you about your application and any updates to information sharing, please keep your contact details current. If your address, email or phone number changes, email the Donor Conception Register team at dcr@health.vic.gov.au.

New applications

From 1 January 2025, all new applications should be made using the relevant Department of Health application form and submitted directly to the Donor Conception Register team.

For information about how to apply, including application forms and guides, see:

Reviewed 24 November 2025

Health.vic

Contact us

Donor Conception Register team

dcr@health.vic.gov.au

Update to management of applications and information sharing

Key messages